When you are saving a document, do you stop to think about what type of information it contains, or what could happen should it fall into the wrong hands? Few people do, as they think that the information on their computer is safe. Unfortunately with the Internet it is fairly easy for anyone out there to access your computer and download any data that may be of use to them.
Take a step towards protecting yourself by placing a password on your documents. This will stop anyone from accessing them without permission. Adding a password to a document is pretty easy, and once you know how you just have to remember to add a password to every sensitive document you own to make them safe.
Those who run an office should consider setting an office-wide procedure of protecting important information, as doing so will protect your company from liability should files or even a computer go missing or get stolen. Any clients you have will expect you to keep their information safe. In any MS Office 2007 program you can protect your document by doing the following:
On the top-left of your document click the Office Button Click Prepare option and then select Encrypt Document from the list Enter a password and Save
Older versions of MS Office additionally have password protection available, the instructions are just different:
Go to File | Save As Select Tools | General Options at the top of the screen The Save Options screen will come up Enter a password and click OK Re-enter your password(s), then click OK when done Save the file
You will want to keep track of your passwords; otherwise you will not be able to open your documents!
As a second form of file protection you need to keep your files safe from computer issues. Imagine all of your most sacred files are lost due to a power outage or a problem with your hard drive. With a few clicks you can backup your files so that nothing should happen to them if your computer fails.
There are a few different ways to back-up your files:
1) CD-ROM: Nearly every computer comes with a CD drive, so make use of it by copying your important files to CD-ROM every once and a while. You will have to remember to copy your files, and keep the CD in a safe place where no one can get a hold of it, preferably fireproof as well.
2) USB Flash Drive: You can quickly copy files to small flash drive and keep it with you or in a safe place. Remember to regularly back-up your files so that they are as recent as possible if something should happen, and password protect the drive in case you should lose it
3) Online Storage: This is a sure fire way to keep your documents protected while at the same time making sure that you can access them from anywhere in the world. This is definitely handy if you happen to travel for business, as you dont have to worry about bungling that big presentation if your laptop gets lost, simply log on and retrieve the file. You can set up your computer to automatically synch with the online service so you never have to worry about files being out of date when you need them.
Take a step towards protecting yourself by placing a password on your documents. This will stop anyone from accessing them without permission. Adding a password to a document is pretty easy, and once you know how you just have to remember to add a password to every sensitive document you own to make them safe.
Those who run an office should consider setting an office-wide procedure of protecting important information, as doing so will protect your company from liability should files or even a computer go missing or get stolen. Any clients you have will expect you to keep their information safe. In any MS Office 2007 program you can protect your document by doing the following:
On the top-left of your document click the Office Button Click Prepare option and then select Encrypt Document from the list Enter a password and Save
Older versions of MS Office additionally have password protection available, the instructions are just different:
Go to File | Save As Select Tools | General Options at the top of the screen The Save Options screen will come up Enter a password and click OK Re-enter your password(s), then click OK when done Save the file
You will want to keep track of your passwords; otherwise you will not be able to open your documents!
As a second form of file protection you need to keep your files safe from computer issues. Imagine all of your most sacred files are lost due to a power outage or a problem with your hard drive. With a few clicks you can backup your files so that nothing should happen to them if your computer fails.
There are a few different ways to back-up your files:
1) CD-ROM: Nearly every computer comes with a CD drive, so make use of it by copying your important files to CD-ROM every once and a while. You will have to remember to copy your files, and keep the CD in a safe place where no one can get a hold of it, preferably fireproof as well.
2) USB Flash Drive: You can quickly copy files to small flash drive and keep it with you or in a safe place. Remember to regularly back-up your files so that they are as recent as possible if something should happen, and password protect the drive in case you should lose it
3) Online Storage: This is a sure fire way to keep your documents protected while at the same time making sure that you can access them from anywhere in the world. This is definitely handy if you happen to travel for business, as you dont have to worry about bungling that big presentation if your laptop gets lost, simply log on and retrieve the file. You can set up your computer to automatically synch with the online service so you never have to worry about files being out of date when you need them.
About the Author:
The writer is very knowledgeable in the art of microsoft word password recovery and also Office Password Recovery software recovery programs. To learn how you can achieved this also please review some of his detailed articles about the recovery.
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